ERA ENTERPRISE SOLUTIONS
ConsERA e-Reconciliation Automation — Digitalize Your Reconciliation Processes
ConsERA e-Reconciliation Automation moves account and BA/BS reconciliation processes from scattered methods like email, fax, phone and Excel to a digital platform.
The entire process — from sending reconciliation requests to tracking responses and finalizing them — is managed on a single system; it works integrated with ERP and accounting systems, significantly reducing error risk and operational workload.
Account ReconciliationBA/BS ReconciliationDigital Sending & TrackingERP IntegrationElectronic Archiving
RECONCILIATION PROCESS
1
Create Reconciliation Request
Account or BA/BS reconciliation is created; counterparty details are entered
2
Electronic Sending
Reconciliation form is sent to counterparty via email; tracking begins
3
Response & Workflow
Counterparty response is processed into the system; evaluated on the approval route
4
Finalization & Archiving
Reconciliation is finalized; stored in traceable form in the electronic archive
WHY CONSERA?
Scattered Reconciliation Management Creates Operational Risk
Reconciliation processes conducted via paper, fax, phone and email create tracking difficulties, error risk and audit challenges. ConsERA eliminates these problems by moving the entire reconciliation process to a single digital platform.
Scattered Communication Channels
Reconciliation processes conducted via email, fax, phone and mail create a difficult-to-track chaos.
Manual Tracking & Archiving
Tracking response statuses with Excel, missing documents and manual archiving increase audit risk.
Untrackable Approval Processes
It is not clearly possible to see what stage the reconciliation is at, who approved it and when it was finalized.
Disconnected Processes from ERP
Reconciliation processes not integrated with accounting data create repeated data entry and inconsistency risk.
High Operational Workload
Each reconciliation period requires significant workforce for correspondence, reminders and follow-up.
Audit & Compliance Difficulty
Accessing past reconciliations, reporting and audit traceability create serious challenges in paper-based processes.
PLATFORM CAPABILITIES
Digitalize Reconciliation Management End-to-End
ConsERA manages all steps — from sending account and BA/BS reconciliations to finalizing them, from approval processes to electronic archiving — on a single platform.
Account Reconciliation
Electronic comparison of receivable-payable balances with the counterparty and achieving reconciliation.
BA/BS Reconciliation
Digital management and approval of goods and services purchase/sale notifications.
User & Role Management
Secure management of the process with different user roles and authorization structure.
Workflow & Approval Route
Role-based approval routes ensuring reconciliation is evaluated and finalized by the right people.
Email Integration
Sending reconciliation forms via email, automatic management of reminders and response notifications.
Mobile Approval & ERP Integration
Ability to approve via phone and tablet; integration with accounting and ERP systems.
END-TO-END PROCESS
Prepare, Send, Track and Finalize Your Reconciliation
With ConsERA, all steps of the reconciliation process — from creation to sending, from response tracking to approval and archiving — become traceable and manageable on a single digital platform. With unlimited reconciliation sending, automatic reminders and centralized reporting, your period-end processes proceed in a more controlled manner.
1
Create Reconciliation
Account or BA/BS reconciliation form is prepared
2
Electronic Sending
Form is sent to counterparty via email; automatic reminders are activated
3
Response Tracking & Approval
Counterparty response is processed into the system; evaluated on role-based approval route
4
Finalize & Archive
Reconciliation is finalized; stored in electronic archive and reportable
USE CASES
For Organizations Looking to Digitalize Period-End Reconciliation Processes
ConsERA enables accounting, finance and internal audit teams to manage account and BA/BS reconciliations in a more controlled, traceable and less burdensome way.
Accounting teams conducting period-end account reconciliations
Finance departments managing BA/BS reconciliation notifications
Companies reconciling with many suppliers and customers
Internal audit teams seeking to make reconciliation processes traceable
Organizations seeking ERP and accounting system-integrated reconciliation management
Businesses looking to digitalize paper and fax-based processes
Finance teams needing electronic archiving and reporting
Managers who need to approve and transact from mobile devices
FREQUENTLY ASKED QUESTIONS
Questions You May Have
What types of reconciliation does ConsERA support?+
ConsERA supports account reconciliation (receivable-payable balance reconciliation) and BA/BS reconciliation (goods and services purchase/sale notifications) processes. Both reconciliation types can be managed on a single platform.
Does the counterparty need to be a ConsERA member?+
No. Reconciliation requests are sent to the counterparty via email. The counterparty does not need to be a member of the system; responses are received and tracked on the platform.
How does it integrate with the ERP system?+
ConsERA connects with ERP and accounting systems via web service integration. This allows account data to be automatically imported into the system and reconciliation results to be reflected back to ERP.
How is the approval route defined?+
Different approval routes can be defined by reconciliation type and organization. Routes consist of sequential approval steps, authorized users and active/passive states. Reconciliations are automatically routed to the relevant route.
How can past reconciliations be accessed?+
All completed reconciliations are stored in the electronic archive. Past reconciliations can be accessed and reported by filtering by period, counterparty or reconciliation type.
LET’S EVALUATE TOGETHER
Let’s Digitalize Your Reconciliation Processes Together
Let us together evaluate your current account and BA/BS reconciliation processes, your approval structure and ERP integration requirements; and plan the right ConsERA configuration for your organization.