ERA E-TRANSFORMATION SOLUTIONS | E-ARCHIVE

Manage Outgoing and Incoming e-Archive Processes in One Integrated Structure

ERA e-Archive solution helps organizations create, send, store and track outgoing e-Archive invoices outside the scope of e-Invoice. It also supports incoming e-Archive invoices and e-SMM documents with automatic inquiry, document tracking, cancellation monitoring and notification capabilities.

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OUTGOING e-ARCHIVE INVOICE PROCESS FLOW

ERP / Accounting System

e-Archive Invoice Creation

Delivery to Recipient

GIB Process

Digital Storage

Status Tracking

GİB-Compliant e-Archive Management

Manage outgoing e-Archive invoices and incoming e-Archive / e-SMM documents in a digital structure.

Platform-Independent Integration

Flexible architecture that integrates with different ERP, accounting and enterprise systems.

Outgoing and Incoming Document Tracking

Manage invoice creation, sending, receipt, inquiry and status tracking from a centralized platform.

Cancellation Monitoring and Alerts

Track invoices cancelled by suppliers and alert your finance team via SMS and e-mail notifications.

Digital Storage and Archiving

Store documents digitally, access them quickly when needed and support audit processes.

PRODUCT SCOPE

Digital Management for Outgoing and Incoming e-Archive Processes

ERA e-Archive solution helps manage e-Archive operations in a digital and integrated structure, from outgoing e-Archive invoice creation, sending and storage to automatic inquiry, cancellation monitoring and notification processes for incoming e-Archive invoices and e-SMM documents.

e-Archive Invoice Creation

GİB-Compliant Document

Invoices outside the scope of e-Invoice can be created digitally in e-Archive format using data from ERP or accounting systems. The invoice issuance process proceeds in a more standardized and traceable manner.

e-Archive InvoiceERP / Accounting DataGİB-Compliant FormatStandard Digital Process

Digital Sending

Centralized Sending Tracking

Created e-Archive invoices can be delivered to recipients through digital channels. Sending processes are tracked centrally, enabling invoice statuses to be managed more efficiently.

Digital SendingRecipient DeliverySending Status TrackingError & Action Monitoring

GİB-Compliant Process Management

Legal Compliance

e-Archive invoices can be created in compliance with GİB standards and managed within a structure that meets legal requirements throughout the process.

GİB ComplianceLegal Document ManagementStandard FormatProcess Traceability

Approval and Control Workflows

Control per Business Rules

e-Archive invoices can be included in approval and control workflows according to the organization's business rules. Control configurations can be created based on amount, department, customer or document type.

Approval WorkflowsControl RulesAmount / Department-BasedApproval / Rejection Tracking

Digital Storage and Archiving

Auditable Record

e-Archive invoices can be stored regularly in a digital environment and accessed quickly when needed. This structure provides a robust record infrastructure for audit, internal control and document management processes.

Digital ArchiveQuick AccessRecord IntegrityAudit Support

Reporting and Status Monitoring

Flexible Filtering

Reports can be generated based on invoice status, sending information, period, customer or amount. Finance and accounting teams can track processes more easily via centralized screens.

Invoice Status ReportsPeriod-Based TrackingCustomer / Document FilterOperational Control

INCOMING e-ARCHIVE AND e-SMM MANAGEMENT

Automatically Track e-Archive and e-SMM Documents Issued to Your Company

ERA e-Archive solution can automatically query incoming e-Archive invoices and e-SMM documents issued to your company, transfer them into the system and make them available for finance teams on a centralized screen. With cancellation monitoring, document reading, SMS/email notifications and ERP/accounting integration, the solution helps reduce missed documents, incorrect payments and manual tracking workload.

Customer Control Panel

Interactive Tax Office Credentials

A company-specific management panel enables authorized users to securely define and update Interactive Tax Office credentials. Authorized email, SMS phone number and credit balance information can also be managed from the same screen.

Interactive Tax OfficeCredential ManagementAuthorized EmailSMS NumberCredit Balance

Incoming e-Archive Invoice Inquiry

API-Based Automatic Inquiry

e-Archive invoices issued to your company are periodically queried through an API-based infrastructure and transferred into the system. This helps reduce the risk of invoices being missed in email inboxes or spam folders.

API-Based InquiryAutomatic TransferIncoming Invoice TrackingCentralized Visibility

e-SMM PDF Reading and Transfer

Document Extraction

e-SMM documents issued to your company can be read from PDF format, allowing tax base, VAT, withholding tax, net amount and issuer information to be extracted. Non-standard templates can also be viewed from the incoming invoice screen.

PDF ReadingTax BaseVATWithholding TaxNet AmountDocument Viewing

Cancellation Monitoring

Supplier Cancellation Tracking

The system periodically checks invoices cancelled by suppliers. When an invoice is detected as cancelled, the risk of incorrect payment by finance teams is reduced.

Cancellation StatusSupplier CheckIncorrect Payment RiskFinancial Control

SMS and Email Notifications

Instant Alert System

For cancelled invoices or cases that require follow-up, SMS/email notifications can be sent to the email address and phone number defined in the panel. Finance teams are informed of critical changes on time.

Instant NotificationSMSEmailFinance Team Alert

ERP and Accounting Integration

End-to-End Data Flow

Information related to incoming e-Archive and e-SMM documents can be transferred to ERP or accounting systems. This makes document tracking, accounting records and reporting processes more accurate and traceable.

ERP IntegrationAccounting TransferData AccuracyReporting

BUSINESS VALUE

Reduce Financial Loss and Incorrect Payment Risk in Incoming Documents

Manual tracking of incoming e-Archive and e-SMM documents may create risks such as missed invoices, lost VAT deduction opportunities, incorrect payments and data entry errors. ERA e-Archive solution makes this process more secure and efficient with automatic inquiry, document reading, cancellation monitoring and notification mechanisms.

Protection of VAT Deduction Opportunities

e-Archive invoices issued by suppliers but missed in email inboxes or spam folders can be automatically captured. This helps reduce the risk of losing VAT deduction opportunities due to overlooked documents.

Prevention of Incorrect Payments

Invoices cancelled by suppliers are monitored by the system. Cancellation information can be sent to finance teams through SMS and email notifications, helping reduce the risk of paying cancelled invoices.

Operational Efficiency

The manual workload of searching tax office portals, downloading PDFs and entering document data is reduced. Finance operations can be managed in a faster and more standardized structure.

Data Accuracy and Compliance Assurance

Automatic reading and transfer of documents such as e-SMM helps reduce manual data entry errors. Ledger, declaration and reporting processes are supported with more accurate data.

PLATFORM-INDEPENDENT INTEGRATION

Compatible with Your Existing ERP and Accounting Systems

ERA e-Archive solution is designed with a flexible structure that integrates with organizations' existing ERP, accounting and enterprise systems. Depending on each organization's system architecture, outgoing e-Archive invoice creation, sending, status tracking, incoming e-Archive and e-SMM document transfer, accounting records and digital storage processes are addressed together.

OracleSAPMicrosoftLogoMikroOther ERP / Accounting Systems

INTEGRATION SCOPE

Invoice data and document flow integration

GİB-compliant sending and status tracking

Incoming e-Archive and e-SMM document transfer

Cancellation monitoring and notification processes

Approval and control mechanisms

Accounting system data transfer

Digital storage and archive integration

Organization-specific integration approach

WHY ERA?

End-to-End Approach for Outgoing and Incoming e-Archive Processes

ERA e-Archive solution is designed not only to create and store e-Archive invoices digitally, but also to manage outgoing invoice operations, incoming document tracking, e-SMM document reading, cancellation monitoring, notification processes, accounting integration, archiving and reporting needs together. This turns e-Archive into a more controlled, efficient and sustainable structure for finance and accounting teams while supporting legal compliance.

GİB-Compliant Management

e-Archive invoice creation and sending compliant with legal standards.

Platform-Independent Integration

Flexible integration with different ERP and accounting systems.

Outgoing e-Archive Management

Digital and traceable process structure for invoices outside the scope of e-Invoice.

Incoming Document Tracking

Automatic API-based inquiry and transfer of incoming e-Archive invoices.

e-SMM PDF Reading

Extraction of tax base, VAT, withholding tax and amount data from self-employment receipts.

Cancellation Monitoring and Alerts

Timely SMS and e-mail alerts for supplier cancellations to protect finance teams.

Auditable Archive

Digital storage, quick access and audit support.

Operational Efficiency

Reduced manual tracking workload; faster and more standardized finance operations.

E-TRANSFORMATION PRODUCT FAMILY

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CONTACT

Make Your e-Archive Processes More Controlled and Integrated

With ERA e-Archive solution, you can manage outgoing e-Archive invoice processes and incoming e-Archive and e-SMM document management in a structure that integrates with your existing systems and provides traceability.

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